Use clear, simple, and inclusive language in job descriptions, avoiding jargon and bias. Provide multiple accessible formats, structure content with clear headings, and focus on essential requirements. Ensure mobile optimization, use legible fonts/colors, offer accessibility statements, and test with real users for inclusivity.
What Are Best Practices for Making Job Descriptions Accessible to All Applicants?
AdminUse clear, simple, and inclusive language in job descriptions, avoiding jargon and bias. Provide multiple accessible formats, structure content with clear headings, and focus on essential requirements. Ensure mobile optimization, use legible fonts/colors, offer accessibility statements, and test with real users for inclusivity.
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Formatting Job Descriptions for Readability & Impact
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Use Clear and Simple Language
Write job descriptions using plain language that avoids jargon, idioms, and overly technical terms. This helps ensure that applicants from diverse backgrounds and those with cognitive disabilities can easily understand the requirements and responsibilities.
Provide Multiple Formats
Offer job descriptions in various formats such as HTML, PDF, and plain text to accommodate different assistive technologies. Ensure that digital documents are screen reader-friendly by using proper headings, alt text for images, and accessible tables.
Highlight Essential Requirements Only
Focus on the essential skills and qualifications rather than listing every preferred attribute. This makes the description less daunting and encourages applicants who may not meet every criterion but are qualified to apply.
Use Inclusive and Bias-Free Language
Avoid gendered language and biased terms that might discourage certain groups from applying. Use tools or checklists to ensure that the language invites applicants of all backgrounds, genders, and abilities.
Structure Content with Clear Headings and Sections
Organize information into well-defined sections with clear headings such as “Responsibilities,” “Qualifications,” and “Application Process.” This improves navigation for screen readers and helps all applicants quickly find relevant details.
Include Accessibility Statements and Accommodations
Clearly state that the company is committed to accessibility and welcome applicants with disabilities. Provide information on how to request accommodations during the application or interview process, reinforcing an inclusive hiring environment.
Optimize for Mobile Devices
Since many applicants use mobile devices, ensure that job descriptions display correctly and remain accessible on smartphones and tablets. Responsive design and appropriately sized text/buttons help improve usability.
Avoid Images and Graphics That Convey Important Information
If images or graphics must be used, provide descriptive alternative text so that applicants using screen readers receive the same information. Important details should not be conveyed solely through visuals.
Use Consistent and Legible Fonts and Colors
Choose fonts that are easy to read and maintain sufficient contrast between text and background colors. Avoid small font sizes and color combinations that may be difficult to see for people with visual impairments.
Test Job Descriptions with Accessibility Tools and Real Users
Use accessibility evaluation tools to identify potential barriers in the job description content. Whenever possible, get feedback from individuals with disabilities or accessibility experts to ensure the descriptions meet diverse needs effectively.
What else to take into account
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