If you have been a speaker at a WomenTech Conference you might know what this agreement is all about.
The Speaker Agreement outlines the expected responsibilities of WomenTech Network speakers. Please read through the items listed below.
I understand that WomenTech Network provides two (2) complimentary tickets per speaker plus additional VIP networking opportunities. If you still choose to support WomenTech Network, please see the tickets section.
Each speaker receives an individual speaker visual and a speaker profile. We feature all our speakers on our website, in the event platform and on social media. Additionally, all speakers are eligible to enter the annual WomenTech Global Awards free of charge in the category WomenTech Speaker of the Year Award.
I will fill out my speaker profile, including full name and a photo, with the understanding that my session may not display properly if this information is not provided in time for the schedule.
Sessions are selected based on a combination of content, speaker experience and description. If a session was selected, it was selected as it was submitted, and any changes to the content or speaker team need to be approved by the program team. Please note, the program team and WomenTech Network staff reserve the right to remove a session at their own discretion.
I understand that speaking at WomenTech Global Conference is both a great honor and responsibility. If I am unable to devote the time and energy to this effort, I will notify the WomenTech planning team so that my session can be replaced.
I understand that if I am participating on a panel that I am expected to communicate with the other speakers on my session before the event. I understand that if I am delivering a group or solo presentation, I am expected to spend a significant amount of time preparing for my session before the event.
To aid in schedule planning, I will also communicate any of the following with my track chair or program manager:
- Schedule conflicts
- Session format
- Technical requirements/requests
- Changes to my speaker lineup
I understand that I am responsible for obtaining any required consents, permissions, and clearances to display or otherwise use any materials (both visual and audio) that I incorporate in my session.
I understand that my session is for information sharing purposes only and that it is not a marketing opportunity. I agree that I will not use my session to directly promote any company, brand, or product. Indirect promotion is already provided by your name and title as well as company mentioning.
Staying on topic and on time
I understand that staying focused on the topic outlined in the title and description of my session is extremely important. During my session, I pledge to stay focused on the topic at hand and make sure that the information presented adheres to the difficulty level (beginner, intermediate, or advanced) designated for my session.
Code of conduct
WomenTech Global Conference is an event for professionals to celebrate, learn, and contribute. Speakers are expected to behave in accordance with professional standards, the Code of conduct, applicable laws, and to the extent not contrary to the above, their respective employer's policies governing appropriate workplace behavior.
Anyone who represents the project, officially, informally, or otherwise, is a leader in our community. The conduct of speakers especially reflects on our project, because speakers have been granted the opportunity to amplify their message. Leadership is not an award, right or title; it is a privilege, a responsibility, and a mandate. As leaders, speakers must represent the best version of the WomenTech Network community in what they say and do.
Please use humor judiciously. We appreciate humor as a way to enliven the speech, however, we ask that you demonstrate sensitivity to the diversity of our members, especially in the areas of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age, and religion.
Speakers should not use sexual language, images, activities, or other material at the event that could constitute harassment in their talks. In regards to sexual imagery, at a minimum, no images containing nudity or expressions of sexual relationships that might be deemed inappropriate for a business environment should be used. In addition, please consider local societal customs of the hosting country when deciding what is deemed appropriate for a business environment.
Harassment includes but is not limited to the use of abusive, offensive or degrading language, intimidation, stalking, harassing photography or recording, inappropriate physical contact, sexual imagery and unwelcome sexual advances or requests for sexual favors.
I understand that my slides and on-stage remarks must abide by the Code of conduct for this conference. I understand that my slides may be reviewed ahead of time, and that I may need to modify my presentation if it does not adhere with the Code of Conduct. I also understand that if, while I am presenting, I fail to abide by the spirit of the Code of conduct, my session recording can be removed.
The WomenTech Network organizers have a zero-tolerance policy for unacceptable behavior, which is listed in the Code of Conduct. Anyone asked to stop unacceptable behavior is expected to comply immediately. If a speaker engages in unacceptable behavior, the WomenTech Network staff or its designated representatives may take any action they deem appropriate, up to and including removal of your session and revoking your conference ticket.
If a speaker violates the speaker agreement, the WomenTech Network staff or its designated representatives will take appropriate action such as, but not limited to:
- Warn the speaker of their misconduct
- End a talk early
- Not publish or un-publish the content and recording
- Revoke the speaker’s conference ticket (without refund)
I have read the media policy below and understand that my session will be recorded and made publicly available following the conference.
When you agree to speak at WomenTech Network event, you consent for your talk to be recorded in audio and video format.
We reserve the right to publicly distribute and publish these recordings under the Creative Commons Attribution 3.0 license.
Your session material, including content and recordings may be used in various promotions or for other related endeavors. This material may also appear on the WomenTech Network web site, social media channels or other digital mediums controlled by members of WomenTech Network's organizational team.
Applicable law and venue
All disputes regarding the construction, interpretation and our obligations under this agreement will be governed by the laws of the United States, Delaware, notwithstanding any of that country's laws to the contrary, regardless of the location of the speaking engagement.
I will defend, indemnify and hold harmless WomenTech LLC, its officers, employees, trustees, agents and representatives from and against any and all claims, demands, damages, liabilities, expenses, losses of every nature and kind, including but not limited to attorney's fees and costs, arising directly or indirectly in connection with my performance or activities under this speaking engagement, whether the same arises before, during or after completion of or expiration of this agreement.